Terms & Conditions

Allum Manor is the trading name of the Elstree, Borehamwood and District Community Association.

Conditions of Hire of the Allum Manor Hall

  1. APPLICATIONS: All applications for hire shall be made to Allum Manor (previously known as Elstree, Borehamwood & District Community Association). Applications by persons under the age of 18 will NOT be accepted. The person signing the booking form will be deemed to be the Hirer and will adhere to all conditions of the hiring. Any organisation mentioned on the booking form will also be deemed to be the Hirer and the liability of the organisation and person signing the form shall be joint and several. Sub Letting is not permitted.
  2. EQUALITY: The Hirer is expected to ensure that nothing occurs during or in consequence of their hire which would prejudice Allum Manor’s obligations under the acts concerning gender, race, religion, sex or disability. Allum Manor reserves the right to cancel any booking which appears likely to breach these acts.
  3. RIGHT TO TERMINATE: Allum Manor reserves the right to cancel, by notice to the Hirer, any booking at any time. Allum Manor will return or refund any charges paid in respect of that hiring but shall not be liable to pay compensation.
  4. TERMS OF PAYMENT: A deposit of 25% of the total charge in respect of each booking must accompany the application. This can be made by bank transfer, debit card (in person in the office or over the phone), cheque or cash (only in person in the office) with the balance due on or before the date on the front of this form. In addition, a refundable Damage Deposit of £500, as security against damages, will also be required with your final payment 30 days prior to the date of the event.
  5. LOSS OF DEPOSIT: In the event of the cancellation of a booking by the Hirer more than 6 months before the hire date, 50% of the deposit will be refunded. If cancellation is within 3-6 months notice, 50% will be refunded but only if someone else books Allum Hall for this date. If cancellation is made with less than 3 months notice, the entire deposit will be forfeit.
  6. GENERAL CONDITIONS:
    1. No alteration shall be made to the furniture, equipment or fixtures without the written consent of the Centre Manager or Deputy Centre Manager.
    2. Sellotape, staples, drawing pins, sticky-backed Velcro or other similar items will damage the fabric of the building and must NOT be used to secure decorations or posters etc. Any Blutack or Sellotape used on the furniture must be removed before the hirer leaves.
    3. No article of an inflammable nature may be brought into any part of Allum Hall. This includes Calor Gas bottles (Calor Gas bottles may be used outside of the building on the patio area).
    4. The Hirer is responsible for any damage to the floor or stage. Chairs and tables must be lifted and NOT dragged across the floor.
    5. Any caterer or bar service employed or operated by the Hirer shall ensure that the kitchen and lounge area are left in a clean and tidy condition. Allum Manor recommends that the Hirer check their caterer in advance, using the government food hygiene website.
    6. Any coverings on tables or chairs plus anything put on tables (drink bottles etc.) must be removed at the end of the event.
    7. Two large waste bins will be available for the Hirer. Any additional rubbish must be taken away by the Hirer.
    8. All fire exits and entrances must at all times remain free from obstruction to conform with official fire regulations.
    9. No electrical equipment of any kind may be brought onto and used on the premises without the permission of the Head Caretaker, Centre Manager or the Deputy Centre Manager.
    10. Allum Manor accepts no responsibility for the loss or damage to articles left on the premises by the Hirer. Any furniture or equipment, brought on-site by or on behalf of the hirer remains the responsibility of the hirer until it is removed.
    11. Allum Manor accepts no responsibility and will pay no compensation in the event of the Hirer suffering loss or damage on account of the failure of lighting, power or heating or other equipment.
  7. BEHAVIOUR: 
    1. The Hirer shall be responsible for the proper conduct of all persons on the premises or its immediate surround as a result of their hire and shall take all necessary action to prevent any disturbance either on or when leaving the hall or immediate surroundings.
    2. The Hirer must heed requests and instructions from the Caretaker or any other representative of Allum Manor.
    3. The Hirer must ensure that all persons associated with the event, whether guests or service providers, do not arrive at Allum Manor or leave Allum Manor within the agreed times for which the Hall is hired.
    4. Allum Manor reserves the right to refuse admission to, or remove from, the premises any person without stating the reason. 
  8. MUSIC:
    1. The Hall is in a residential area; noise made by guests when outside Allum Hall must be kept to a minimum.
    2. All music must be played through Allum Manor’s HiFi system. This includes a noise limiter which automatically regulates sound to the maximum level of 90 Decibels permitted by Hertsmere Borough Council and ensures that sound will not be cut off during the event.
    3. All music must cease 30 minutes before the agreed finish time.
    4. All doors from Allum Hall must be kept closed when the sound system is being used.  
  9.  LICENCES: The actions of the Hirer shall not cause any infringement of any conditions of the licences held by the Allum Manor. Allum Manor have taken out a licence with the Performing Rights Society Ltd. to cover all musical works in the repertoire of the Society. The Hirer shall comply with the conditions of the licence. The Hirer will permit an authorised agent of the Society to have a free right of entry to all public performances. Within 24 hours of a performance a list must be compiled showing all music performed and returned to the Allum Manor. The Hirer shall also comply with all provisions of the Copyright Act 1956 in relation to performances or the use of copyright works or materials at Allum Manor premises. The Hirer shall indemnify Allum Manor from and against all actions, proceedings, costs or claims arising out of failure to do so. No excisable liquor shall be sold or offered for sale on the premises unless the Hirer obtains the necessary Temporary Event Notice from Hertsmere Borough Council.
  10. DAMAGE TO ALLUM MANOR PROPERTY: The Hirer shall repay to Allum Manor on demand the cost of reinstating any part of the premises or any property of the Allum Manor therein which shall be damaged, destroyed or removed during the period of hire or arising out of the said hire. If the Damage Deposit is insufficient to cover this cost, further claims will be made. Should the kitchens not be left in a clean condition any additional cost of cleaning will be taken from the Damage Deposit.
  11. INDEMNITY AGAINST CLAIMS: In addition to the indemnity required under Clause 7 of these conditions of the hire the Hirer shall indemnify Allum Manor against all claims, demands, actions or proceedings in respect of the death or injury of any person or loss of or damage to property which shall occur during the period of hire or arising out of the hire.
  12. VEHICULAR ACCESS: Hirers are requested to ensure that all vehicles are properly parked in the marked spaces provided, that vehicles are not driven onto the grass or footpaths and that parking does not take place in the turning spaces so marked or in the Caretaker’s spaces or other reserved spaces.